Northcity Solutions Letters

Northcity Solutions · internal tool

A tracker for a 6-touch handwritten card sequence.

Built around a simple workflow: pull a list of Idaho preforeclosure owners from PropStream, import it here, and Letters keeps every contact moving through six handwritten touches without anything slipping.

What it does

  • Imports PropStream CSVs and dedupes on property address
  • Assigns each contact a Touch 1–6 sequence stage
  • Generates a printable task sheet for the writing assistant
  • Schedules the next touch automatically once a batch is marked sent
  • Surfaces what's due today, this week, and overdue

What it doesn't do

  • Print or mail the cards — those are still handwritten by hand
  • Replace PropStream — it's the source of truth for the raw list
  • Track responses inside the app (yet) — for now, mark a contact as Responded and follow up directly

Where to go next

  1. Log in with your assigned credentials.
  2. Head to Settings first — set the sequence spacing, the assistant's email, and the return address.
  3. From the Dashboard, import your first CSV. Letters will preview duplicates before anything is saved.
  4. Each time a batch goes to USPS, come back and mark those touches as Sent. The next touch's due date is calculated for you.